Unpublish content items

If you don't need a content item anymore but you don't want to delete it altogether, archive it. You archive an item by moving it to the Archived workflow step. That's one of the workflow steps like Draft or Scheduled/Published.

When you archive a published item, it also gets unpublished. This means it's no longer available via the Delivery API. If done by accident, unpublishing may lead to a page not found error in your app, for example.

Keep in mind that changing a workflow step depends on your role permissions and your project's workflow setup.

Unpublish and archive a content item

To unpublish and archive a single content item:

1. From the app menu, choose Content & Assets.
2. Find the item you want to unpublish and archive.
3. Click Unpublish and archive in the right sidebar.
4. Confirm the action by clicking Unpublish and archive in the dialog.

Archived content items are read-only. You can't edit them just like you can't edit a published item.

If you archived an item by accident, you can restore it.

An item can be archived from any workflow step if your workflow allows it. If the content item you want to archive is not published, it's just a matter of changing its workflow step to Archived.

Unpublish and archive multiple content items

To unpublish and archive multiple content items at once:

1. From the app menu, choose Content & Assets.
2. Select the content items you want to unpublish and archive.
3. Click More actions.
4. Choose Unpublish and archive.
5. Click Unpublish and archive in the dialog to confirm.

Restore an archived content item

If you decide you want to work with an archived content item again, you can restore it. When you restore an item, it goes always to the first workflow step available to you.

1. From the app menu, choose Content & Assets.
2. (Optional) Filter content items by the Archived workflow step.
3. Open the archived item you want to restore.
4. Click Restore to Draft in the right sidebar.
   • The button text may differ if your first workflow step isn't Draft.

Restore content items in bulk

To restore multiple content items at once:

1. From the app menu, choose Content & Assets.
2. (Optional) Filter content items by the Archived workflow step.
3. Select all the items you want to restore.
4. Click More actions > Restore to Draft.
   • The button text may differ if your first workflow step isn't Draft.
5. In the sidebar that opens, assign a contributor.
6. Click Restore.

What's next?

• You can still preview content items after you archive them.
• Create a new version of a content item to update it while keeping the current version published.
• Schedule expiration for time-limited content.
• Set up roles for users in your project.
• Configure role permissions in your project so everyone can do exactly what they need.