Finding your content
You don't have to worry about finding your content in Kentico Kontent, even when you have thousands of content items. There are different ways of navigating through the content as well as various ways of filtering it and sorting it.
See how to find specific content itemsOpens in a new window inside the app.
Table of contents
When you click Home, you will see three possible ways of navigating through your content. If you are in the Sample or Getting Started projects, there will be another tab called Quickstart. This tab serves as an overview of the project. The remaining tabs are:
- Your content – a list of items recently edited by you and items assigned to you.
- Project overview – a dashboard showing how many articles are planned for publishing, on track, or delayed, and an overview of the workflow steps in your project.
- Editorial calendar – a calendar with scheduled items, items with due dates, and items already published.
You can navigate to your content items list by clicking Content & Assets. This is where you search and filter your content items.
Navigating your content
After signing in to Kentico Kontent, you will be directed to the Your content tab.
In the Recently edited by you tab, you'll find the content items you have recently created or updated.
The Assigned to you tab shows content items you are assigned to as a contributor. You can then choose to sort the items by due date or when they were last modified.
Searching your content
To search your content, navigate to Content & Assets. The dropdown menu next to to the search field gives you two options for searching your content items. Either you can search both their names and content or just the names. If you know the name of the item you're looking for, use the second option to narrow the results down.
Watch the example below to see how to find items that include the word “coffee”.
As you can see, selecting Search in names only narrows down the number of results dramatically.
Advanced filtering options
Searching content items by name or by their content works well when you know what's written in your desired content item. Sometimes you might not know that. That’s when the left-side filtering options come to the rescue.
Let’s say you’d like to find all brewers and cafes that are ready for you to review. Combine the left-side filters to find them.
- Select Brewer and Cafe in the Content type filter dropdown.
- Select Review in the Workflow step filter dropdown.
Generally, you can refine the list of content items by the following criteria:
- Content type – only show items based on chosen content types.
- Workflow step – filter your items by the workflow step they're in.
- Contributor – list only items assigned to a specific person.
- Taxonomy – filter your items by taxonomies added to them.
- Status – quickly find untranslated items or items with incorrectly filled in elements. Possible statuses:
- Unfinished: One or more content elements are not filled in correctly.
- Ready: All content elements are correctly filled in, the item is ready for publishing.
- All done: Item is already published, no action needed.
- Not translated: The item is not yet translated to the currently selected language.
- Publishing state – separate published, not yet published, and unpublished items.
Saving a filter
If you often search for the same content, you can save the filters you use the most. Filters can be saved in the content items list, project overview, editorial calendar, or dialogs where you select a content item.
To save an active filter:
- Click Save on the top of the Filter content sidebar.
- Type a name for the filter.
- Click Save.
When you want to use a saved filter, click its name located on the top of the sidebar. To rename or remove a saved filter, click Rename filter next to the filter name and make changes as needed.
Saved filters are private to you and you can't share them across projects.
Sorting your content
For easier overview and quicker navigation you can choose to sort your content items by one of the following parameters:
- Name – sort in alphabetical order.
- Due date – sort by due date to ensure a quick overview of items that have a fast-approaching deadline.
- Published – sort by date of publication.
- Last modified – if you are having trouble finding the content item you've modified just a second ago, click the Last modified column header on the right side. This puts the last modified item to the top of the list.
See only the columns that matter
If you don't need certain columns, such as Workflow step or Due date, you can hide them to have a clear view of what's important for you.
Click Choose visible columns above the content items list on the right and unselect the columns you don't need.
- If you're done with the sample project, create a new project to let your ideas shine.
- Search for assets you need for your project.
- Plan your content release with the editorial calendar.
- Keep your content production on track with project overview.
If you get stuck, use the search bar at the top to look for answers. We are also happy to answer any questions you might have – click the chat button in the bottom-right corner to get in touch.