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Find your content

You don't have to worry about finding your content in Kentico Kontent, even when you have thousands of content items. There are different ways of navigating through the content as well as various ways of filtering it and sorting it.

Table of contents

    When you click , you will see three possible ways of navigating through your content. If you are in the Sample or Getting Started projects, there will be another tab called Quickstart. This tab serves as an overview of the project. The remaining tabs are:

    • Your content  a list of items recently edited by you and items assigned to you.
    • Project overview  a dashboard showing how many articles are planned for publishing, on track, or delayed, and an overview of the workflow steps in your project.
    • Editorial calendar  a calendar with scheduled items, items with due dates, and items already published.

    You can navigate to your content items list by clicking . This is where you search and filter your content items.

    Navigating your content

    After signing in to Kentico Kontent, you will be directed to the Your content tab. 

    In the Recently edited by you tab, you'll find the content items you have recently created or updated.

    Your content overview in Kentico Kontent

    The Assigned to you tab shows content items you are assigned to as a contributor. You can then choose to sort the items by due date or when they were last modified.

    Kontent home – assigned to you tab

    The Your tasks tab gives you an overview of tasks assigned to you. You can click a task to open a content item where the task has been created.

    Kontent home - your tasks overview tab

    Searching your content

    To search your content, navigate to . The dropdown menu next to to the full-text search bar gives you two options for searching your content items. Either you can search both their names and content or just the names. If you know the name of the item you're looking for, use the second option to narrow the results down.

    Watch the example below to see how to find items that include the word “coffee”.

    An animation showing content items filtering, first by their name and content, then only by name.

    Content items filtering, first by their name and content, then only by name.

    As you can see, selecting Search in names only narrows down the number of results dramatically.

    Advanced filtering options

    Searching content items by name or by their content works well when you know what's written in your desired content item. Sometimes you might not know that. That’s when the left-side filtering options come to the rescue.

    Let’s say you’d like to find all brewers and cafes that are ready for you to review. Combine the left-side filters to find them.

    1. Select Brewer and Cafe in the Content type filter dropdown.
    2. Select Review in the Workflow step filter dropdown.

    Generally, you can refine the list of content items by the following criteria:

    • Content type  only show items based on chosen content types.
    • Workflow step  filter your items by the workflow step they're in.
    • Contributor  list only items assigned to a specific person.
    • Taxonomy  filter your items by taxonomies added to them.
    • Status  quickly find untranslated items or items with incorrectly filled in elements. Possible statuses:
      • Unfinished: One or more content elements are not filled in correctly.
      • Ready: All content elements are correctly filled in, the item is ready for publishing.
      • All done: Item is already published, no action needed.
      • Not translated: The item is not yet translated to the currently selected language.
    • Publishing state  separate published, not yet published, and unpublished items.
    Combining filters and saving the active filter

    Saving a filter

    If you often search for the same content, you can save the filters you use the most. Filters can be saved in the content items list, project overview, editorial calendar, or dialogs where you select a content item.

    To save an active filter:

    1. Click on the top of the Refine results sidebar.
    2. Click Save.
    3. Type a name for the filter.
    4. Click Save.
    Saving a content items filter for later use.

    Saving a content items filter for later use.

    When you want to use a saved filter, click its name located on the top of the sidebar. To rename or remove a saved filter, click next to the filter name and make changes as needed.

    Saved filters are private to you. You can only share an active filter, meaning the one you are currently using.

    Sharing a filter

    To share an active filter:

    1. Click on the top of the Refine results sidebar.
    2. Click Share.
    3. Click to copy the filter link.

    You can now share this link with your colleagues.

    Sorting your content

    For easier overview and quicker navigation you can choose to sort your content items by one of the following parameters:

    • Name  sort in alphabetical order.
    • Due date  sort by due date to ensure a quick overview of items that have a fast-approaching deadline.
    • Published  sort by date of publication.
    • Last modified  if you are having trouble finding the content item you've modified just a second ago, click the Last modified column header on the right side. This puts the last modified item to the top of the list.
    A screenshot of the content list with the column visibility menu opened.

    See only the columns that matter

    If you don't need certain columns, such as Workflow step or Due date, you can hide them to have a clear view of what's important for you.

    Click above the content items list on the right and unselect the columns you don't need.

    What's next?

    If you get stuck, use the search bar at the top to look for answers. We are also happy to answer any questions you might have – click the chat button in the bottom-right corner to get in touch.