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Manage assets

Your asset list gives you a complete overview of the files uploaded in your project.

If your asset collection is starting to get large and hard to organize, you may want to start managing your assets through a content type.

Table of contents

    Every time a content contributor adds an image to a Rich text element or an asset to an Asset element, this new file will be stored in the project’s asset list.

    A screenshot with the list of assets.

    In the asset list, you can:

    • Upload a new asset via drag & drop or by selecting a file on your machine
    • Search assets
    • View asset details
    • Change the asset title and description
    • Download assets
    • Delete assets

    Search for assets

    Find the assets you want by typing your query into the filter field. The search looks at asset titles, asset file names (including the file extension) as well as asset descriptions.

    A screenshot that shows filtering assets in the asset list.

    View asset details

    Click any asset to open its details. In the asset details, you can write an asset description that will be used as alt text for images. You can edit the asset description for a single language variant or for all language variants at once.

    Similarly as with your content, you can enter an asset title to help you keep your assets organized. You can also view the asset's metadata in the right panel.

    The metadata includes:

    • File name and extension
    • File size
    • Image width
    • Image height
    • Date of upload
    • A list of content items (and their language variants) in which the asset is used
    A screenshot showing where to find asset details.

    Get asset URL

    When you want to share an asset with your coworkers or link it in an email, you can get the asset URL in the app:

    1. In , click the Assets tab.
    2. Click an asset to open it.
    3. Click .
    4. Click Copy asset URL.
    5. Click .

    The URL you copy from asset details may change when you update the asset. If you want to use the asset in your app, we recommend that you insert the asset into a content item and then retrieve the item with the asset. This way you can be sure you always get the correct asset even after you update it.

    A screenshot showing how to copy asset URL.

    Delete assets

    You can delete an asset when it's not used within any content item. This also means you can't delete an asset directly when editing a content item because the asset is used in that item.

    To delete an asset:

    1. From the app menu, choose .
    2. Click the Assets tab.
    3. Click an asset to open it.
    4. Click .
    5. Click Delete.
    Deleting an asset

    Deleting multiple assets is fail-safe

    When you delete multiple assets at once from the asset list, only the assets that aren't in use are deleted.

    Restore assets

    When you restore an older version of a content item that uses an asset that was deleted from the asset list, you will restore the used asset as well. The restored asset will appear in the asset list.

    What's next?